Having lots of commitments and opportunities can help a business strive but taking on too much can have the opposite effect. The ability to take on multiple projects is a plus, however, taking on too many without delegating or asking for help can be detrimental. It will force you to remember quite a bit and put a lot of weight on your shoulders.
In business and outside of your job, delegating is a skill to learn and does take practice. Being able to assign tasks to others can help improve your efficiency and help get a larger project done. Delegating and assigning tasks to everyone can help get the project done in a shorter amount of time and put less stress on yourself.
As a way to practice, start utilizing this concept in some of your social groups you are apart of. If you are planning an event, help form a committee to get the project off the ground and assign tasks to those helping to volunteer. This will take up some of your free time outside of work but you will be surprised how some of the skills and concepts can be applied to business projects.
Take this for an example, say you are working as the Director of Admissions for a small college and want to plan an open house. Right off the bat, you will need the following:
- volunteers to help
- invitations sent out to prospective students
- refreshments
- phone calls to prospective students or their parents (depending on the situation)
- current students to speak with prospective students
- professors to speak to prospective students
Right off the bat, it's easy to tell that is a lot for one person to take care of! Taking on this and handling other duties is not only time consuming but can be exhausting as well!
An efficient way to delegate this situation would be to do the following:
- assign people to find students and professors willing to volunteer time to talk to prospective students
- talk with someone in the school's marketing department about designing an invitation and getting that sent out
- assigning someone to talk to the food services company on campus to provide refreshments
- assign someone to find volunteers to run the event
- create a call list and divide up amongst the other admission directors
Utilizing this strategy can help you cover more ground in a shorter amount of time and get everything you need get done completed efficiently and effectively. This will help relieve stress off your back and help gets that list of activities done and completed.
Taking on projects can be helpful to your business but don't get too overloaded. Getting overloaded and doing too much can decrease your efficiency and make it more difficult to complete the project. Delegating and using the help of others helps alleviate the stress on your shoulders and can get the project done in a more efficient and effective manner.
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